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Evidence Guide: BSBPMG520A - Manage project governance

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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BSBPMG520A - Manage project governance

What evidence can you provide to prove your understanding of each of the following citeria?

Identify project-management structure

  1. Determine organisational governance policies, procedures and expectations of project stakeholders
  2. Negotiate clear and discrete project governance roles and responsibilities with relevant authorities
  3. Establish delegated authorities for project decision making
  4. Identify and record differences between organisation’s functional authorities and project authorities
  5. Adopt, document and communicate unambiguous governance plan to relevant stakeholders
Determine organisational governance policies, procedures and expectations of project stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate clear and discrete project governance roles and responsibilities with relevant authorities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish delegated authorities for project decision making

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and record differences between organisation’s functional authorities and project authorities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Adopt, document and communicate unambiguous governance plan to relevant stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply project governance policies and procedures

  1. Distribute and present information on governance planning to the project team and other relevant stakeholders and ensure common understanding
  2. Include delegated authorities within role and project position descriptions
  3. Moderate conflicts regarding roles, responsibilities and authorities to support achievement of project objectives
  4. Regularly report to organisation and project authorities on performance and issues arising from governance arrangements
Distribute and present information on governance planning to the project team and other relevant stakeholders and ensure common understanding

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Include delegated authorities within role and project position descriptions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Moderate conflicts regarding roles, responsibilities and authorities to support achievement of project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regularly report to organisation and project authorities on performance and issues arising from governance arrangements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and review project governance

  1. Analyse and review project governance impact on achieving project objectives
  2. Document lessons learned and recommendations to assist future projects
Analyse and review project governance impact on achieving project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document lessons learned and recommendations to assist future projects

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

adopting and implementing a governance plan for a project of sufficient complexity to demonstrate the full range of performance requirements

effective team leadership applied to governance control and monitoring.

Context of and specific resources for assessment

Assessment must ensure access to:

examples of project governance documentation

records of governance implementation in stakeholder and team activities.

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge. The following assessment methods are appropriate for this unit:

written reports and examples of governance management

observation of performance in role plays that demonstrate techniques in governance management

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate

analysis of responses addressing different project scenarios that present issues and problems in managing project governance

oral or written questioning to assess knowledge of strategies for governance management

review of governance management issues and responses within authorities.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Required Skills and Knowledge

Required skills

analytical skills to make distinctions between different roles, capacities and requirements and clarify authority levels

leadership skills to maintain team performance in line with agreed structures

literacy skills to read and document governance plans and reviews

negotiation skills to:

establish clear project roles and responsibilities

manage conflict.

Required knowledge

escalation and issues-management models

frameworks for authority delegations

organisation or industry governance models relevant to the project context.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Organisational governance policies and procedures may include:

acceptable language and terminology

financial delegations

formal authority levels

frameworks and methodologies

preferred organisational models

quality-management requirements.

Roles and responsibilities may include:

financial delegations

reporting lines

subordinates

task descriptions

team culture values.

Delegated authorities may include:

client liaison

financial expenditure

process decisions

purchasing

stakeholder engagement.

Governance plan may include:

authority and delegation levels

change and issues management

escalation management

key role descriptions

organisation chart

relationship-management process.

Conflicts may include disputes concerning:

control over decision making

decision making outside of authority levels

functional line responsibilities and project responsibilities

non-acceptance of governance model

not following governance arrangements

unauthorised release of information.